Division Coordinator FAQ
Why does AYSO need Division Coordinators?
The Division Coordinator arranges teams and schedules games to create the most fun and opportunities to play for each athlete. AYSO athletes range in age from 4 to 19 and have varied levels of skill. Putting together balanced teams requires thoughtful planning.
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Why do I need to be trained?
Training and Certification ensures that volunteers understand the available resources and the responsibilities of their positions. It also offers the best hope that every family will receive the best possible AYSO experience.
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What are the responsibilities of a Division Coordinator?
The Division Coordinator handles the activities and communication within the divisions established by age groups. He organizes and leads team formation night with all coaches and assistant coaches to review player evaluations and modify as necessary. The Division Coordinator ensures all coaches complete player evaluation forms, collects forms by the end of regular season and makes sure the evaluations fairly reflect demonstrated abilities of players.
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What training is offered to a Division Coordinator?
AYSO offers orientation by the Regional Commissioner, Safe HavenTM Certification, Coach Certification, Board and Staff Introductory Certification (BASIC), eAYSO training as well as additional training during Section meetings/conferences/events.
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What is the time commitment?
Speak to your Regional Commissioner about how much time your position requires.
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How are teams formed?
Players are separated by age and skill levels to form BALANCED teams. The Division Coordinator will ensure each team has a coach, an assistant coach, a team representative and a sponsor (if applicable). The Division Coordinator will generate complete team rosters and distribute uniforms and sweatshirts.
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How are games organized?
The Division Coordinator schedules all games and fields and will organize and schedule any make-up games if necessary.
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How can the Division Coordinators participate during Registration?
Division Coordinators should recruit coaches, assistant coaches, referees and team parents for the division they are responsible for. They are also responsible for making sure that all volunteers within their division are Safe HavenTM certified. A Division Coordinator could be the point person for volunteers filling out the Volunteer Application Form within a particular division.
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How does AYSO protect its volunteers and athletes?
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Safe Haven™
Safe Haven™ is a program designed to address a growing need for child and volunteer protection. There are four elements in the Safe Haven™ intervention cycle: Create Policies, Screen Volunteers, Train Volunteers, and Promote Education and Awareness. These are intended to stop child abuse and its agents before they get into the program.
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The Volunteer Protection Act of 1997
This law grants immunity from certain types of prosecution for volunteers who meet its requirements. In order to receive full protection under the law, AYSO volunteers need must: 1. be properly trained and certified; 2. be performing duties as laid out in a position description; 3. act within the scope of AYSO’s Policies, Procedures, and Guidelines.
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AYSO Certification
YSO’s goal is to provide training certification for all its volunteers. Certification offers the hope that every AYSO child will be treated with understanding, compassion, and respect.
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Kids Haven™
The national media has focused on the negative, even violent, behavior of players, coaches and parents involved in youth sports. Kids Haven™ is a dynamic program targeted to eliminate negative sideline behavior. Kids Haven™ buttons and signs are distributed throughout the Region and parents are asked to sign the Kids Haven™ Pledge promising to behave within the guidelines of the program.
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What are AYSO’s Supervision Protocols?
While performing duties related to an AYSO volunteer position, the volunteer is:
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Subject to the bylaws, rules, regulations, policies, procedures, and guidelines of AYSO;
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Under the overall authority of and directly supervised by the Regional Commissioner; and
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To maintain the recommended adult to child supervision ratio of 1:8 or less; that is one adult for every eight or fewer children and two adults (one of whom may be the coach and one of whom should be of the same gender as the group) present at all times. For the protection of both the children and the volunteer, no volunteer should permit himself or herself to be alone with any child or group of children (except his or her own) during AYSO-sponsored activities.
